Collaborative Contract Authoring Tool

A contract, by definition, is a collaborative document, especially when it’s a procurement contract. There are multiple stakeholders on the buyer side who will collaboratively work on the contract,  and the supplier is a rather important part of the process too.

A procurement contract will probably involve the category manager, a buyer or several buyers, the legal department, a senior stakeholder or two for signature, and the account manager, legal, and executive on the supplier side. Several stakeholders may want to offer inputs to the contract terms. Legal, of course, will provide the main structure of the contract, but your category team and buyers may have specific service-level and pricing requirements, perhaps to be included as addenda. Senior team members may ask for inputs and then review and select the edits they want to use.

All of this is possible in GEP SMART procurement software. Collaborative editing, access control, redlining, check-out/check-in, version control, side-by-side comparison, approval routing and attorney review processes are all part and parcel of GEP SMART’s contract management function.

When the final draft is sent to the suppliers, the same editing and reviewing functionality is available to them. Suppliers can add their redlines and return the amended contract to you for review, before the final contract document is created. Everything is recorded for full audit trail, with full logging and non-destructive editing. This is how contracts work, this is how GEP SMART works. 

Back to Contract Management



Spend Analysis ToolMulti-System Integration
Multi-System Integration

GEP SMART  integrates seamlessly with existing enterprise systems — ERPs, SRMs or sourcing tools — to create new supplier records and update transactions. Supplier master data is validated and cleansed automatically while loading.

Savings Tracking ToolData Integrity
Data Integrity

GEP SMART ’s Supplier Master Data Management tool automatically aggregates, cleans and normalizes supplier data records. It then compares the supplier master data to GEP SMART s Vendor Master for verification and quality assurance.

Sourcing ToolIterative Processing
Iterative Processing

Supplier MDM processes data in batch and real-time cadences. Real-time services execute at point of entry, record creation and updates. Batch services execute against existing supplier records during migration and initial integration.

Contract Management ToolWorkflow & Administration
Workflow & Administration

Review actions taken by the Supplier MDM tool ensure enterprises have a single, trusted source of truth for all supplier data. Users can centrally govern master data using configurable business rules, enabled processes and workflows.

Supplier management ToolVendor Master
Vendor Master

GEP SMART ’s vendor master acts as a trustworthy primary source for the master data records of every supplier in the enterprise. This ensures that the supplier risk and performance modules are consistently stocked with accurate vendor data.

Purchasing ToolLive Supplier Record
Live Supplier Record

Supplier MDM removes, duplicates and enriches records with verified updates, ensuring accurate and up-to-date data. It also provides holistic visibility into supplier history and performance across operating units, time, and geography.