SMART by GEP Contract Management Software

Procurement teams spend a lot of time and effort getting their contracts right. Negotiating hard to maximize savings and driving more value is a key role for each category team. Often this part of the procurement process can take up so much time and bandwidth that as soon as a contract is signed and sealed, you’re on to the next one.

But, here’s a common problem. The savings and benefits depend on the supplier’s compliance with the contract, and utilization of the contract by buyers. All the hard work done in getting the contract to the point of signature cannot, by itself, guarantee you the results. Contracts must be monitored, and their compliance and utilization must be reviewed and evaluated on a regular basis. When contracts are filed and forgotten, all that effort in negotiation can go waste. GEP SMART ensures that this doesn’t happen.

Unlike other contract management systems, which serve as little more than contract repositories, GEP SMART is an intelligent contract management solution that tells you what you need to know and what you need to do to keep your savings projects on track.

GEP SMART gives you enterprise-wide contract intelligence, across categories and regions, to see which contracts are performing well, which ones need your attention, and which ones are coming up for renewal. No more searching for historical contracts to confirm that the service you are receiving from a supplier complies with the contract terms. GEP SMART will tell you if something’s amiss.

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Spend Analysis ToolMulti-System Integration
Multi-System Integration

GEP SMART  integrates seamlessly with existing enterprise systems — ERPs, SRMs or sourcing tools — to create new supplier records and update transactions. Supplier master data is validated and cleansed automatically while loading.

Savings Tracking ToolData Integrity
Data Integrity

GEP SMART ’s Supplier Master Data Management tool automatically aggregates, cleans and normalizes supplier data records. It then compares the supplier master data to GEP SMART s Vendor Master for verification and quality assurance.

Sourcing ToolIterative Processing
Iterative Processing

Supplier MDM processes data in batch and real-time cadences. Real-time services execute at point of entry, record creation and updates. Batch services execute against existing supplier records during migration and initial integration.

Contract Management ToolWorkflow & Administration
Workflow & Administration

Review actions taken by the Supplier MDM tool ensure enterprises have a single, trusted source of truth for all supplier data. Users can centrally govern master data using configurable business rules, enabled processes and workflows.

Supplier management ToolVendor Master
Vendor Master

GEP SMART ’s vendor master acts as a trustworthy primary source for the master data records of every supplier in the enterprise. This ensures that the supplier risk and performance modules are consistently stocked with accurate vendor data.

Purchasing ToolLive Supplier Record
Live Supplier Record

Supplier MDM removes, duplicates and enriches records with verified updates, ensuring accurate and up-to-date data. It also provides holistic visibility into supplier history and performance across operating units, time, and geography.