Intelligent Invoice Management System

GEP SMART is designed and built to manage the full procurement process — from source to payment. Often, the final part of that end-to-end process is overlooked — payment.

Invoice payments are actioned by the accounts payable (AP) team, and ensuring that invoices are presented to your AP team in a fit state for processing and payment is a vital part of the procure-to-pay process. GEP SMART’s procure-to-pay solutions features intelligent, multi-way invoice matching capabilities. Requisition, purchase order, receipt and invoice are all in the same place and any variation in the invoice, from what is expected, can create an exception. But exceptions mean overhead for the AP team and delays in payment. Regular investigations into invoices can quickly overload the finance team.
GEP SMART lets your buyers resolve most of the issues that might cause an invoice exception. Price changes, quantity changes and other such exceptions can be managed through change-invoice and change-order processes, before the invoice even reaches your accounts payable team. You can specify the tolerance for variance, based on price, quantity and other key parameters, before anything is flagged off as an exception. This ensures that all the invoices that arrive for payment with AP have been scrutinized and correctly matched. And for those occasions when an invoice is submitted without an order, or on paper, or via email, GEP SMART can handle them all.



Spend Analysis ToolMulti-System Integration
Multi-System Integration

GEP SMART  integrates seamlessly with existing enterprise systems — ERPs, SRMs or sourcing tools — to create new supplier records and update transactions. Supplier master data is validated and cleansed automatically while loading.

Savings Tracking ToolData Integrity
Data Integrity

GEP SMART ’s Supplier Master Data Management tool automatically aggregates, cleans and normalizes supplier data records. It then compares the supplier master data to GEP SMART s Vendor Master for verification and quality assurance.

Sourcing ToolIterative Processing
Iterative Processing

Supplier MDM processes data in batch and real-time cadences. Real-time services execute at point of entry, record creation and updates. Batch services execute against existing supplier records during migration and initial integration.

Contract Management ToolWorkflow & Administration
Workflow & Administration

Review actions taken by the Supplier MDM tool ensure enterprises have a single, trusted source of truth for all supplier data. Users can centrally govern master data using configurable business rules, enabled processes and workflows.

Supplier management ToolVendor Master
Vendor Master

GEP SMART ’s vendor master acts as a trustworthy primary source for the master data records of every supplier in the enterprise. This ensures that the supplier risk and performance modules are consistently stocked with accurate vendor data.

Purchasing ToolLive Supplier Record
Live Supplier Record

Supplier MDM removes, duplicates and enriches records with verified updates, ensuring accurate and up-to-date data. It also provides holistic visibility into supplier history and performance across operating units, time, and geography.