Purchase Order Tracking System

From requisition to invoice payment, GEP SMART handles the full procure-to-pay process and gives complete visibility of the progress of your purchase orders at all times. Buyers can track the status of their requisition — from submission through multi-stage approval, through flipping into a purchase order, submission to the supplier, acknowledgement by the supplier, to advanced shipping notice (ASN), and finally the invoice.

Once the goods or services are received, the receipt can be created manually, flipped from the order or even from the invoice. Throughout the process, everything is visible, trackable and reportable. Category managers can report on contract utilization, supplier managers can report on contract compliance, category buyers can report on purchasing activity, and the CPO has oversight of the entire process.

And because everything is trackable and visible, there are no follow-up emails, frequent reminders, or status requests from buyers and other stakeholders. Now doesn’t that make things easy for your procurement team?



Spend Analysis ToolMulti-System Integration
Multi-System Integration

GEP SMART  integrates seamlessly with existing enterprise systems — ERPs, SRMs or sourcing tools — to create new supplier records and update transactions. Supplier master data is validated and cleansed automatically while loading.

Savings Tracking ToolData Integrity
Data Integrity

GEP SMART ’s Supplier Master Data Management tool automatically aggregates, cleans and normalizes supplier data records. It then compares the supplier master data to GEP SMART s Vendor Master for verification and quality assurance.

Sourcing ToolIterative Processing
Iterative Processing

Supplier MDM processes data in batch and real-time cadences. Real-time services execute at point of entry, record creation and updates. Batch services execute against existing supplier records during migration and initial integration.

Contract Management ToolWorkflow & Administration
Workflow & Administration

Review actions taken by the Supplier MDM tool ensure enterprises have a single, trusted source of truth for all supplier data. Users can centrally govern master data using configurable business rules, enabled processes and workflows.

Supplier management ToolVendor Master
Vendor Master

GEP SMART ’s vendor master acts as a trustworthy primary source for the master data records of every supplier in the enterprise. This ensures that the supplier risk and performance modules are consistently stocked with accurate vendor data.

Purchasing ToolLive Supplier Record
Live Supplier Record

Supplier MDM removes, duplicates and enriches records with verified updates, ensuring accurate and up-to-date data. It also provides holistic visibility into supplier history and performance across operating units, time, and geography.