Collaborative RFP authoring

Sourcing is not something that is done in isolation. Rarely is a category manager responsible for every single activity, so being able to work as a team to create sourcing events is essential.

Whether you’re looking to appoint new suppliers for key commodities, adding new categories to your strategic sourcing program, or just want to reduce the price you pay for a standard service, there’s a process and workflow that you’ll want to follow, probably unique to your company.

GEP SMART lets you choose, down to a case-by-case basis, who can do what in creating and publishing a request for proposal or running an auction. Have a senior colleague who must sign off an RFP before you send it to the suppliers? Simply add that colleague as an approver. Add a team of colleagues contributing to the questionnaire section of the event as co-authors. Perhaps you have another team to evaluate and score the supplier responses. Not an issue — add them as evaluators. What you get is collaborative RFP authoring at its best, based on your organization’s unique sourcing workflow.

GEP SMART gives you complete flexibility to build the team around each e-sourcing event to optimize the performance and outcome of that event and drive greater savings, with full oversight and audit control.

Flexibility to Source the Way You Want

It’s not every organization – or perhaps not even any organization – that has only one way of conducting a sourcing project.  Without a doubt, there is more than one “right” way to achieve the desired result. 

Consider a straightforward case for sourcing – finding a supplier for a commodity at the lowest market price. There are, perhaps as many ways of arriving at the supplier and the price as there are suppliers out there. You could run an auction, invite proposals, run a closed-bid tender, or simply phone around and negotiate one-on-one until you get the best deal. 

There’s no right or wrong method, what works in one situation is not always going to work in every other, and you may want to mix and match different approaches to suit the geography or the market.

Your sourcing software will need to be as flexible as you are, but at the same time let you draw on past successes and reuse effective strategies time and again.

Different sourcing professionals can bring different expertise to the business and so the collaborative platform of GEP SMART lets you take advantage of the strengths of your team as well as the full range of tactics you can deploy.

Back to Sourcing


Spend Analysis ToolMulti-System Integration
Multi-System Integration

GEP SMART  integrates seamlessly with existing enterprise systems — ERPs, SRMs or sourcing tools — to create new supplier records and update transactions. Supplier master data is validated and cleansed automatically while loading.

Savings Tracking ToolData Integrity
Data Integrity

GEP SMART ’s Supplier Master Data Management tool automatically aggregates, cleans and normalizes supplier data records. It then compares the supplier master data to GEP SMART s Vendor Master for verification and quality assurance.

Sourcing ToolIterative Processing
Iterative Processing

Supplier MDM processes data in batch and real-time cadences. Real-time services execute at point of entry, record creation and updates. Batch services execute against existing supplier records during migration and initial integration.

Contract Management ToolWorkflow & Administration
Workflow & Administration

Review actions taken by the Supplier MDM tool ensure enterprises have a single, trusted source of truth for all supplier data. Users can centrally govern master data using configurable business rules, enabled processes and workflows.

Supplier management ToolVendor Master
Vendor Master

GEP SMART ’s vendor master acts as a trustworthy primary source for the master data records of every supplier in the enterprise. This ensures that the supplier risk and performance modules are consistently stocked with accurate vendor data.

Purchasing ToolLive Supplier Record
Live Supplier Record

Supplier MDM removes, duplicates and enriches records with verified updates, ensuring accurate and up-to-date data. It also provides holistic visibility into supplier history and performance across operating units, time, and geography.