Source-to-Pay Procurement Software Solution
SMART by GEP® is a cloud-based, source-to-pay procurement software that delivers comprehensive spend, sourcing and procurement functionality in a single, unified platform native to cloud, mobile and touch technologies.
Procurement on the Move
SMART by GEP’s mobile-native design allows you to source, procure, pay and manage all related processes on the go. Unlike desktop-based e-procurement software solutions, users can access their entire workbench anywhere, anytime, on any device – tablet, mobile phone, laptop or PC.
Work on a touchscreen or a keyboard. No matter what you choose, SMART by GEP procurement software is easy to set up, deploy, learn and use, with no extensive training required or even recommended.
Designed for Success, Designed for You
SMART by GEP is the first e-procurement software platform that's designed around how sourcing and procurement professionals really work, allowing you to switch fluidly between all related tasks – be it creating requisitions, hosting sourcing events, authoring new contracts, checking for supplier compliance, or managing invoices and payments. It streamlines all your source–to-pay processes and collates all the relevant information in one place to help you make informed spend management decisions.
All its powerful functionality is native in the unified platform – spend analytics, savings tracking, sourcing, contract management, supplier management, procure-to-pay (P2P) – which enables fluid information, process and work flow. Speed up your procurement operations by automating your source-to-pay workflow processes, right from creating requisitions to sourcing, managing purchase orders, processing invoices and making payments.
One Solution for All Users
Today, procurement technology is no longer limited to standalone modules for specific functions, such as RFx and auctions, and completely separate systems for document management (contracts, vendor records, among others). Furthermore, day-to-day buying of approved items is no longer only possible in ERP-based or home-grown purchasing applications. SMART by GEP leverages the power and scalability of the cloud to build a single solution that includes all the functions an enterprise needs for total spend management from — source to pay.
A unified source-to-pay platform means you do not need separate purchasing tools for actioning the requisition to invoice process and strategic procurement tools for setting up and managing supplier relationships.
The entire process — from opportunity identification to supplier payment — can be managed using a single procurement system, with a personalized view of critical information for each and every type of user.
By unifying the software into a single platform, accessible from any device, SMART by GEP delivers decisive insights to the Chief Procurement Officer (CPO), full category-wide control to a sourcing manager, and immediately-available catalogs and easy ordering to the occasional buyer in the company.
TOP STRATEGIES TO DRIVE THE ADOPTION OF SUPPLY MARKET SOLUTIONS
Andrew Bartolini of Ardent Partners shares the top five strategies to drive effective and faster adoption of procurement technology solutions.
End-to-End Procurement Functionality
SMART by GEP's streamlined design, agile architecture and intuitive interfaces result in a sleek, flexible tool precision-engineered to look, feel and perform nimbly for your business. Easy to use, yes. But make no mistake – SMART by GEP is a powerful procurement software solution, with advanced, AI-based analytics and proprietary algorithms that can easily process the heaviest throughput our Fortune 500 and Global 2000 enterprise customers can muster.
Industry agnostic, SMART by GEP procurement software is suitable for enterprises across all major industry verticals and companies with the most complex supply chains. And, like all our products, SMART by GEP works with any F&A or back-end ERP system, such as SAP or Oracle.
Optimize Performance, Multiply Savings
SMART by GEP also gives you easy access to a rich, perpetually updated repository of field-tested, best-practice processes and workflows, checklists, scorecards, templates and tools for every purchasing related situation or objective. And it does all this while leveraging cloud economics — infrastructure, maintenance and ongoing operational and software management costs are virtually eliminated.
Slash time, effort and waste from routine tasks across all source-to-pay processes, including managing purchase requisitions, contracts, e-invoicing and data analysis, among others. Streamline and automate spend management. Optimize performance and increase productivity. Boost user adoption, improve customer satisfaction and collaborate more effectively with business partners, such as legal, operations and finance. And cut your total cost of ownership to a fraction of current spend. But don’t go by our word, see SMART by GEP live in action – ask for a demo now.
Unified Procurement Platform
"Previously, we did not have a single, integrated technology platform across the globe, so various regions were using various technologies. We now have the SMART by GEP platform as the foundation of our end-to-end model, global governance and global metrics."
— Tracy Joshua, Vice President, Procurement Indirect, Kellogg
"GEP has built an aesthetically pleasing, fluid-to-navigate and, most importantly, powerhouse full procurement suite that can be implemented into a large enterprise with relative ease as it is a device-agnostic, cloud solution."
— Next Level Purchasing Association
Why it Matters
Boost Adoption & Happiness – Intuitive, easy-to-use tools flatten the learning curve, increasing adoption and compliance across the business, and sustaining use over the long term; no extensive or expensive retraining required or recommended
Better Economics – Best-in-class, cloud-based procurement management software, with no additional IT infrastructure, integration, personnel, support or maintenance costs, it works seamlessly with every major enterprise resource planning (ERP), and finance and accounting systems including SAP, Oracle, JD Edwards and PeopleSoft to deliver unrivalled speed-to-value
Proven Best Practices – Standardize on procurement process management best-practices and workflows, field-tested across a wide range of industries, customer requirements and use cases that help your procurement team achieve tangible savings faster
Increase Savings – The comprehensive functionality of SMART by GEP’s sourcing and procurement management software enables realization of significant procurement savings, typically 25 to 40 percent higher. AI-based spend analytics help you get comprehensive spend visibility and identify additional savings opportunities
Keep Pace – Leverage mobile, touch and cloud technologies to boost productivity, responsiveness and savings, and position your procurement team better for continued change and rising expectations
Improve Productivity – Enable your team to work flexibly on any computing device. SMART by GEP is an efficient, easy-to-use digital workspace that streamlines and automates the entire purchase-to-pay process, helping procurement and supply managers drive greater savings and performance through a friendly and intuitive purchasing software to procure and manage their enterprise spend
What You Get
Anywhere, Anytime Access – A procurement system that works on any Internet-enabled device, including PCs, laptops, tablets and smart phones. Work where you want, whenever you want
Type or Swipe on the Go – Optimized for mobile computing, SMART by GEP is the first and only comprehensive source-to-pay software platform native to cloud, mobile and touch technologies, allowing you to manage all your procurement processes – from requisitions to payments – anytime, anywhere, from any device
All Functionality Native in One Unified Platform – Fluid information and work flow on one complete sourcing and purchasing software – including spend analysis, savings tracking, sourcing, contract management, supplier information and performance management, purchasing (procure-to-pay), and invoice management
Rich Knowledge Base – Access and use the extensive sourcing and procurement knowledge base of GEP – industry's leading provider of procurement services and software solutions – in field-tested, ready-to-use work and process flows, tools, templates, checklists and scorecards (inclusive of innovations such as category workbenches and three-click RFPs.)
Platform Agnostic – SMART by GEP makes it easy to leverage your existing investments and infrastructure, because it works seamlessly with SAP, Oracle, JD Edwards, PeopleSoft and all other major ERP, and finance and accounting systems
Superior Multilingual Capabilities – SMART by GEP has extensive multi-lingual capabilities (all major European and Asian languages), now so critical for globally networked businesses and their complex purchase supply chains
Developed for the Cloud – Built entirely on the Microsoft Azure cloud platform, our Software as a Service (SaaS) based procurement management software is designed for fast, economical deployment and worry-free upgrades, without risk of implementation snarls, cost overruns, data security, and technical glitches
Superb Support and Service – GEP has garnered wide recognition as perhaps the most customer-centric procurement software and services firm in the industry, focused on serving sourcing, procurement and supply chain pros
Yes. Our SMART by GEP e-procurement software is designed to enable seamless ERP integration and also work with any F&A or local accounts payable system. SMART by GEP has similar integration capabilities with both, on-premises software as well as cloud-based ERP systems.
Unlike stand-alone or integrated e-procurement solutions, SMART by GEP is a unified source-to-pay procurement platform with inbuilt procurement capabilities that enterprises can use to automate every source-to-pay process. You can enable these to automate your spend analysis, e-sourcing and procure-to-pay processes as well as optimize your supplier/vendor management and category management processes. In addition to these, SMART by GEP helps you in monitoring your procurement savings using the in-built savings tracking function.
Yes. Following the implementation of SMART by GEP, the supplier on-boarding process is initiated during which EDI connections can be established with suppliers to help them directly connect with the procurement platform. Suppliers without EDI connections can connect to SMART by GEP through the supplier portal.
The time required to implement SMART by GEP varies from customer to customer. It largely depends on the number of users, geographical locations and the number of functions from the unified source-to-pay platform that the customer wants to enable.
The SMART by GEP e-procurement software is designed to optimize the user experience and to make navigation through the software highly intuitive. In addition, the sleek, minimalistic interfaces ensure ease of use with minimal or no training. You can read more about SMART by GEP’s user centric design here.
Yes. SMART by GEP has inbuilt multilingual capabilities covering all major European and Asian languages. So now, procurement professionals across different global locations can access and analyze the same data in different languages based on their preference.
SMART by GEP is a unified, cloud-native procurement platform and cannot be implemented as on-premises software. SMART by GEP is a multi-tenant software system and each customer can use the functions that are right for their organization. In fact, instead of implementation, customers need only have SMART by GEP configured for their requirements. Being a cloud-native platform, SMART by GEP offers the inherent benefit of being accessible anytime, anywhere and on any device.
As a multi-tenant cloud system, SMART by GEP is designed to automate every process of your source-to-pay cycle straight out of the box. In addition, the e-procurement software can be configured to accommodate customer-specific requirements and use cases. Our technology experts work with you to understand your business and make the necessary configurations and workflows so that SMART by GEP does just what you want it to do.
Technology and procurement process experts at GEP understand your procurement requirements and work with you until the implementation process of our e-procurement solution is complete. Also, since SMART by GEP is a cloud-native platform, every system maintenance activity is performed on the cloud with zero downtime for the user. Unlike purchasing a stand-alone, on-premises software and its consequent upgrades, the subscription to SMART by GEP platform comes bundled with the cost of usage, maintenance, upgrades, support and ongoing assistance.
Your data on SMART by GEP is probably more secure than the data secured by any behind-the-firewall system because our e-procurement software is built on the Microsoft Azure cloud platform that provides multiple-layers of security. SMART by GEP and Microsoft Azure apply state-of-the-art encryption, cryptography and database infrastructure to ensure that your data is safe, even if your device is stolen.