Source-to-pay procurement software

A single, cloud-native procurement platform, SMART by GEP® lets you manage the end-to-end process — from opportunity identification to supplier payment — with unprecedented ease and accessibility, while delivering a radical upgrade in user experience that hugely boosts adoption and compliance  

Unified Procurement Software

Functionalities of Procurement Software

One platform, one database and one collaborative workspace. SMART by GEPis a unified source-to-pay (S2P) procurement software platform that brings the full, end-to-end procurement spectrum into one fluid workflow. It’s the first “e-procurement” software platform designed according to how sourcing and procurement professionals really work. Gone are separate, stand-alone modules for managing specific functions such as sourcing, contract management, purchasing and invoicing.

All these procurement tools are built into a single procurement software system that doesn’t just help you work faster — it accelerates digital transformation, lifting your procurement operation to a whole new level and magnifying its strategic reach and impact within the business. And the best part is — your people will actually love using it.

By unifying the complete range of procurement software functionality into a single platform, SMART by GEP becomes the single solution for all users — delivering decisive insights to the CPO, full category-wide control to sourcing managers, and immediately-available catalogs and “consumerized” ordering to buyers.

How Unified Software Scores Over Stand-Alone Applications

It’s universally acknowledged that the procurement function is under increasing pressure to make more strategic contributions to the enterprise. CPOs can’t fly under the radar any more with operating models that discourage innovation, collaboration and efficiency. Stand-alone procurement applications present serious challenges to organizations in the form of lack of integration and automation, low visibility and transparency, poor user adoption and compliance, and mounting costs.

On the other hand, a unified procurement suite helps teams streamline their source-to-pay processes by providing a single platform for all their sourcing and procurement operations. Increased automation, greater visibility, actionable insights, easier user adoption, lower costs, plus the manifold advantages of the cloud — the impacts are transformative.

Flexible, Efficient, User-Friendly Digital Workspace

SMART by GEP is a procurement application — native to cloud, touch and mobile technologies — that has been designed for today’s procurement professionals who demand greater usability and accessibility. It leverages the power and scalability of the cloud to offer a single, digital workspace for all concerned stakeholders. The platform’s mobile-native design is right for a world where professionals are increasingly untethered from their physical offices — enabling them to source, procure, pay, and manage all related processes from wherever they are working. Users can access their entire workbench anywhere, anytime, and on any device — tablet, mobile, laptop or PC.

Built in the Cloud

SMART by GEP procurement technology is expressly designed, engineered and purpose-built for flawless operation in the cloud — unlike other solutions that are awkwardly adapted or ported to the cloud. It leverages the scalability, power and security of the world’s premier cloud infrastructure, Microsoft Azure.

Native to Mobile

SMART by GEP is a mobile-native procurement platform that is powered with complete apps for iOS and Android devices. Easily access dashboards and reports, take part in sourcing events, and review and approve orders, all on the go.

“Consumerized” Digital Work Environment

SMART by GEP has an intuitive design, stunning visual appeal and intelligent interfaces. It enables fluid and natural movement from task to task and drives the ability to work on any platform. Designed for simplicity (but never oversimplified), it supports role-based user ecosystems tailored to the precise requirements of varying user types and use cases.

Regardless of what device you work on, the SMART by GEP procurement software system is easy to deploy, learn and use, and negates the need for extensive training.

Leveraging Emerging Technologies to Drive New Possibilities   

Designed as a flexible, cloud-native and open platform, SMART by GEP allows procurement teams to harness the potential of emerging technologies, including artificial intelligence (AI), big data, blockchain, and the Internet of Things (IoT) to achieve truly transformative business outcomes.

Artificial Intelligence (AI)

AI is revolutionizing business processes across all functions. The innovative AI capabilities that are built into SMART by GEP execute processes across the source-to-pay operations spectrum — from spend analysis and sourcing to purchase order processing and invoice management.

Robotic Process Automation (RPA)

SMART by GEP leverages the power of RPA, incorporating AI and machine learning to perform repetitive, conventionally time-consuming tasks and freeing procurement team members to work more strategically.

Big Data Analytics

With SMART by GEP, procurement organizations can perform ongoing as well as ad hoc analysis to take control of data, unlock its real value, and gain insights that enable better planning and effectiveness.  

Top Strategies to drive the adoption of supply market solutions

TOP STRATEGIES TO DRIVE THE ADOPTION OF SUPPLY MARKET SOLUTIONS

Andrew Bartolini of Ardent Partners shares the top five strategies to drive effective and faster adoption of procurement technology solutions.

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The SMART by GEP Advantage

Boost Adoption & Happiness

User Satisfaction — Intuitive, easy-to-use tools flatten the learning curve, increase adoption and compliance across the business, and sustain use over the long term

Better Economics

Better Economics — SMART by GEP is built entirely on the Microsoft Azure cloud platform, which not only ensures world-class cybersecurity but also erases the need for additional IT infrastructure, integration, personnel, support or maintenance costs

Platform Agnostic

Platform Agnostic — SMART by GEP makes it easy to leverage your existing investments and infrastructure as it works seamlessly with SAP, Oracle, JD Edwards, PeopleSoft and all other major ERP and finance or accounting systems

 
Increase Savings

Increased Savings — The comprehensive functionality of SMART by GEP’s sourcing and procurement management software enables realization of significant cost savings. Typical results range from 25 to 40 percent savings increase after adoption of SMART by GEP. AI-based spend analytics help you get comprehensive spend visibility and identify additional savings opportunities 

Proven Best Practices

Proven Best Practices — Enjoy easy access to a rich, perpetually updated repository of field-tested, best-practice processes and workflows, checklists, scorecards, templates and tools for every situation or objective 

Superior Multilingual Capabilities

Superior Multilingual Capabilities — SMART by GEP has extensive multilingual capabilities (all major European and Asian languages), critical for globally-networked businesses and their complex supply chains

FAQs

Yes. The SMART by GEP procurement software can work with any F&A or back-end ERP system, such as SAP and Oracle. It can be easily integrated with both on-premises software as well as cloud-based ERP systems. 

SMART by GEP is a unified source-to-pay procurement software, which means that unlike stand-alone procurement tools, it brings all the critical functionality — spend analysis, savings tracking, sourcing, contract management, supplier management and procure-to-pay — on a single platform, enabling automation and fluid exchange of data across end-to-end operations.   

Yes. As part of the supplier onboarding process, suppliers can connect directly with the SMART by GEP procurement software platform through electronic data interchange (EDI) connections. Where suppliers don’t have EDI connections, they can use the supplier portal to link to the platform. 

The implementation time of the SMART by GEP procurement suite is directly linked to the complexity and scale of client operations. Some of the key aspects that can have a significant bearing on the implementation time include the number of users (using the platform), geographical locations (the platform will be used across) and the number of functions (the unified source-to-pay platform will enable).

Unlike other platforms that are not optimized for user experience and are complex to navigate, SMART by GEP enables an out and out user-friendly and easy-to-navigate experience. It’s intuitive design and intelligent interfaces aid quick learning and adoption, thereby limiting the training efforts to a bare minimum. Read more about SMART by GEP’s user-centric design

No. SMART by GEP is a cloud-native procurement platform, not designed to be deployed as on-premises software. Its multitenancy architecture enables customers to choose functions relevant for their enterprises. They can configure SMART by GEP to suit their individual requirements.

A significant level of customization is possible with the SMART by GEP platform. It can be configured to meet customer-specific requirements and use cases. Our technology experts work toward understanding your business needs and accordingly provide the necessary configurations and workflows to customize SMART by GEP. 

Throughout the length of the implementation, our technology and procurement experts will be by your side, understanding your needs and leveraging their vast expertise to drive a flawless execution. Maintenance efforts for SMART by GEP are not cumbersome since every system maintenance activity is performed on the cloud, with zero downtime for the user. Unlike stand-alone, on-premises software and its inevitable upgrades, the subscription to the SMART by GEP platform comes bundled with the cost of usage, maintenance, upgrades, support and ongoing assistance.

SMART by GEP is entirely built on the market-leading Microsoft Azure cloud platform that provides impeccable data security. Together, SMART by GEP and Microsoft Azure safeguard your most sensitive data with multilayered security. We apply state-of-the-art encryption, cryptography and database infrastructure to ensure that your data is safe, even if your device is stolen.