Unified Procurement Software

Source-to-pay procurement software

A single, cloud-native procurement platform, SMART by GEP® lets you manage all your direct as well as indirect spend with unprecedented ease and accessibility, while delivering a radical upgrade in user experience that hugely boosts adoption, performance and compliance  

Unified Procurement Software

SMART by GEP is a unified source-to-pay (S2P) procurement software that brings end-to-end procurement functionality for direct and indirect spend management into a single, cloud-native platform. It features a comprehensive range of procurement tools built into one unified procurement system; eliminating the need for separate, stand-alone software, modules, or tools for managing specific functions. SMART by GEP helps streamline the end-to-end procurement process, accelerating digital transformation, elevating your procurement team’s performance to a whole new level, and enhancing its strategic reach and impact on the business.

By unifying the complete range of procurement software functionality into a single platform, SMART by GEP becomes the single global procurement solution for all users — delivering incisive procurement analysis and decisive insights to the CPO, full category-wide control to sourcing managers, and immediately-available catalogs and “consumerized” ordering to buyers.

Features of the SMART by GEP Unified Procurement System

SMART by GEP is a procurement application — native to cloud, touch and mobile technologies — that has been designed for today’s procurement professionals who demand greater usability and accessibility. It leverages the power and scalability of the cloud to offer a single, digital workspace for all concerned stakeholders. The platform’s mobile-native design is right for a world where professionals are increasingly untethered from their physical offices — enabling them to source, procure, pay, and effectively manage the entire procurement planning process from wherever they are working. Here are some of its salient features:

Built in the Cloud

SMART by GEP procurement technology is expressly designed, engineered and purpose-built for flawless operation in the cloud — unlike other solutions that are awkwardly adapted or ported to the cloud. It leverages the scalability, power and security of the world’s premier cloud infrastructure, Microsoft Azure.

Native to Mobile

SMART by GEP is a mobile-native procurement platform that is powered with complete apps for iOS and Android devices. Easily access dashboards and reports, take part in sourcing events, and review and approve orders, all on the go.

“Consumerized” Digital Work Environment

SMART by GEP has an intuitive design, stunning visual appeal and intelligent interfaces. It enables fluid and natural movement from task to task and drives the ability to work on any platform. Designed for simplicity (but never oversimplified), it supports role-based user ecosystems tailored to the precise requirements of varying user types and use cases.

Artificial Intelligence (AI)

AI is revolutionizing business processes across all functions. The innovative AI capabilities that are built into SMART by GEP execute processes across the source-to-pay operations spectrum — from spend analysis and sourcing to purchase order processing and invoice management.

Robotic Process Automation (RPA)

SMART by GEP leverages the power of RPA, incorporating AI and machine learning to perform repetitive, conventionally time-consuming tasks and freeing procurement team members to work more strategically.

Big Data Analytics

With SMART by GEP, procurement organizations can perform ongoing as well as ad hoc analysis to take control of data, unlock its real value, and gain insights that enable better planning and effectiveness.  

The Benefits – Why SMART by GEP Procurement Software

Unlike most e-procurement software suites, SMART by GEP doesn’t just help you work faster — it accelerates digital transformation. The perfect combination of easy-to-use procurement analytics tools and streamlined process management capabilities make it a user favorite. Here's why your people will simply love using SMART by GEP: 

Better Economics

SMART by GEP is built entirely on the Microsoft Azure cloud platform, which not only ensures world-class cybersecurity but also erases the need for additional IT infrastructure, integration, personnel, support or maintenance costs

Platform Agnostic

SMART by GEP makes it easy to leverage your existing investments and infrastructure as it works seamlessly with SAP, Oracle, JD Edwards, PeopleSoft and all other major ERP and finance or accounting systems

User Satisfaction

Intuitive, easy-to-use tools flatten the learning curve, increase adoption and compliance across the business, and sustain use over the long term

Increased Savings

SMART by GEP sourcing and procurement management software enables realization of significant cost savings. Typical results range from 25 to 40 percent increase in savings post adoption. AI-based spend analytics help you get comprehensive spend visibility and identify additional savings opportunities 

Proven Best Practices

Enjoy easy access to a rich, perpetually updated repository of field-tested, best-practice processes and workflows, checklists, scorecards, templates and tools for every situation or objective 

Superior Multilingual Capabilities

SMART by GEP has extensive multilingual capabilities (all major European and Asian languages), critical for globally-networked businesses and their complex supply chains

SMART by GEP Procurement Software – Functionality Overview

SMART by GEP differs fundamentally from other procurement software suites in that it is one platform, one database and one collaborative workspace built specifically for strategic procurement. It’s the first “e-procurement” software designed according to how sourcing and procurement professionals really work. Regardless of what device you work on, SMART by GEP procurement software is easy to deploy, learn and use, and negates the need for extensive training. Take a look at some of its underlying functionalities that simplify all strategic procurement activities:

Spend Analysis

Get comprehensive spend visibility. Move from line-item to enterprise-wide view with a click. Optimize savings opportunities based on your sourcing strategy. Get in-depth insights for effective spend management

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Savings Tracking

Gain real-time visibility into your cost-savings initiatives and their impact. Get your realized savings validated by finance. Eliminate redundancy and error from data capture, tracking and measurement

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Sourcing

Quickly identify, evaluate and qualify new suppliers. Streamline your RFX-to-award cycle, optimize your supply chain and achieve best-value agreements whenever you source

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Contract Management

Reduce the time, effort and paper used to create, manage and monitor purchase contracts. Boost contract utilization, improve enterprise-wide spend visibility and increase spend compliance

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Supplier Management

Monitor thousands of suppliers across your supply chain; use supplier scorecards, surveys, alerts, status and summary reports; easily track, measure and optimize your supplier performance

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Procure-to-Pay

Boost adoption, spend under management and compliance with a consumer-like purchasing experience; speed up all procure-to-pay ( P2P ) processes — from requisition to purchase order to invoicing and payment

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FAQs

Yes. The SMART by GEP procurement software can work with any F&A or back-end ERP system, such as SAP and Oracle. It can be easily integrated with both on-premises software as well as cloud-based ERP systems. 

SMART by GEP is a unified source-to-pay procurement software, which means that unlike stand-alone procurement tools, it brings all the critical functionality — spend analysis, savings tracking, sourcing, contract management, supplier management and procure-to-pay — on a single platform, enabling automation and fluid exchange of data across end-to-end operations.   

Yes. As part of the supplier onboarding process, suppliers can connect directly with the SMART by GEP procurement software platform through electronic data interchange (EDI) connections. Where suppliers don’t have EDI connections, they can use the supplier portal to link to the platform. 

The implementation time of the SMART by GEP procurement suite is directly linked to the complexity and scale of client operations. Some of the key aspects that can have a significant bearing on the implementation time include the number of users (using the platform), geographical locations (the platform will be used across) and the number of functions (the unified source-to-pay platform will enable).

Unlike other platforms that are not optimized for user experience and are complex to navigate, SMART by GEP enables an out and out user-friendly and easy-to-navigate experience. It’s intuitive design and intelligent interfaces aid quick learning and adoption, thereby limiting the training efforts to a bare minimum. Read more about SMART by GEP’s user-centric design

No. SMART by GEP is a cloud-native procurement platform, not designed to be deployed as on-premises software. Its multitenancy architecture enables customers to choose functions relevant for their enterprises. They can configure SMART by GEP to suit their individual requirements.

A significant level of customization is possible with the SMART by GEP platform. It can be configured to meet customer-specific requirements and use cases. Our technology experts work toward understanding your business needs and accordingly provide the necessary configurations and workflows to customize SMART by GEP. 

Throughout the length of the implementation, our technology and procurement experts will be by your side, understanding your needs and leveraging their vast expertise to drive a flawless execution. Maintenance efforts for SMART by GEP are not cumbersome since every system maintenance activity is performed on the cloud, with zero downtime for the user. Unlike stand-alone, on-premises software and its inevitable upgrades, the subscription to the SMART by GEP platform comes bundled with the cost of usage, maintenance, upgrades, support and ongoing assistance.

SMART by GEP is entirely built on the market-leading Microsoft Azure cloud platform that provides impeccable data security. Together, SMART by GEP and Microsoft Azure safeguard your most sensitive data with multilayered security. We apply state-of-the-art encryption, cryptography and database infrastructure to ensure that your data is safe, even if your device is stolen.